Transfer and Withdrawal

Transfer Arrangements

It is necessary sometimes for students to transfer to schools overseas due to family relocation. In such cases the principal and ESF should be informed as soon as possible of the impending withdrawal from school. South Island will provide transcripts and references as required by the receiving school and can arrange for admissions tests to be completed at SIS. Please contact the Admissions Office at admissions@sis.edu.hk in such cases.

ESF Withdrawal Policy

Student Withdrawal Form is introduced as being the official document for parents/guardians to inform school of student withdrawal. Withdrawal notice by other means such as email, letter or verbal notice is not acceptable. Please complete the online Student Withdrawal Form separately for each child ONE MONTH prior to the last date of attendance should you plan to withdraw your child(ren).

Acknowledgement email will be sent out within 7 days upon receipt of the online form.  If withdrawing parents/guardians do not receive the acknowledgement email within 10 days after the completion of the form, please contact the Admissions Office.

If you are withdrawing your child(ren) at the end of this academic year, please return the completed Student Withdrawal Form on or before 1 June. Otherwise, we will assume that your child is returning after summer and parents are liable to the tuition fees for September even if the student does not return to school.

For prospective students who have accepted a place in the school, the withdrawal policy applies. In such cases, admission deposit will be forfeited and the RCL, if paid, will be refunded after the Student Withdrawal Form is received.

For current students, tuition fees are charged for a complete month. There is no pro-rata adjustment for attendance for part of a month. If there is any credit balance or refundable capital levy on account, refund will be made via designated auto-pay account. Refunds will be made within one month after the last date of attendance. If students withdraw at the end of the school year, refund will be made within 2 months from the last day of the academic year. (For secondary students who may be on exam leave, the last day of attendance is deemed to be the last day of the academic year.)

Should there be changes in the last date of attendance after a proper withdrawal notice is served; parent/guardian is required to submit a revised withdrawal notice to school, stipulating that the revised notice supersedes the previous one with date. Nevertheless, subsequent change on the last date of attendance may be declined as it depends on the availability of school place.

To cancel a withdrawal notice, parent/guardian is required to inform school in writing before the last date of attendance. The cancellation may be declined as it depends on the availability of school place.

Parents/guardians are required to pay the non-refundable capital levy and admissions deposit as a new enrolment if their child re-enters any ESF school after the date of withdrawal.

The information submitted on the form is being collected in accordance with the ESF Personal Data Handling Policy and its related Personal Information Collection Statements (“PICS”). A copy of the PICS can be found on the ESF website http://www.esf.edu.hk/